My Personal Portfolio

NOUELLA
MAYE FABIA

EXECUTIVE ASSISTANT

Helping leaders stay organized, efficient, and ahead.

Let's connect and make your day more productive.

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ABOUT ME

Driven by a passion for smooth business operations, I am an Executive Assistant who combines organizational precision with a creative touch. I don't just manage tasks; I proactively optimize workflows to ensure your goals are exceeded.

WHAT SETS ME APART While I handle the essential administrative tasks flawlessly, my background in digital editing and campaign assistance means I also enhance your business image.

My Core Focus

OPERATIONAL EFFICIENCY

I streamline workflows, anticipate needs, and ensure your backend runs smoothly so you can focus on growth.

CREATIVE SERVICES

Unlike typical EAs, I offer digital editing for videos, publication materials, and campaign assistance to enhance your brand.

ADMINISTRATIVE LEADERSHIP

Sharp time management, clear communication, and proactive problem-solving to keep your schedule on track.

EXECUTIVE SOFT SKILLS

Calendar & Schedule Management

• Coordinating meetings, interviews, and appointments across multiple stakeholders

• Managing calendars to avoid conflicts and ensure timely follow-ups

• Tracking action items and deadlines discussed during meetings

Meeting Support & Documentation

• Attending meetings to take accurate minutes and follow-up notes

• Organizing meeting records, summaries, and internal documentation

• Supporting executives and teams with clear, well-structured reports

Administrative & Document Management

• Organizing digital files and maintaining structured record systems

• Formatting internal documents, reports, memos, and survey materials

• Ensuring consistency, clarity, and accuracy in written documentation

Research & Data Organization

• Gathering, reviewing, and organizing data for internal studies and reports

• Supporting policy, opinion, and operational research initiatives

• Assisting in survey implementation and documentation

Internal Communication & Coordination

• Assisting with internal communications and information flow

• Coordinating between departments, team members, and stakeholders

• Managing email correspondence and follow-ups professionally

Confidentiality & Professional Discretion

• Handling sensitive information with care and confidentiality

• Supporting executive-level work requiring trust and reliability

• Maintaining professional discretion in all business matters

Tools I’m Experienced With

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PROFESSIONAL EXPERIENCE

Stampstaff Recruiting Agency

Executive Assistant | 2024–2025

Provided executive and team support by managing calendars, coordinating meetings, organizing files, and handling internal communications. Assisted with research coordination by gathering, organizing, and reviewing data, and supported documentation through drafting, editing, and formatting reports, memos, and survey materials. Took accurate meeting minutes, tracked follow-ups, and ensured smooth day-to-day administrative operations.

Social Security System (Philippines)

Opinion and Research Intern | July 2025 – September 2025

Supported departmental executives and researchers with administrative and coordination tasks, including document preparation, data organization, scheduling, and meeting support. Assisted in drafting and formatting internal reports and survey documents, maintained organized records, and documented meetings through clear minutes and follow-up notes to support decision-making and workflow continuity.

ResultsCX

Technical Support (Part-time) | 2023–2024

Delivered operational and technical support by resolving system issues, documenting service requests, and assisting users through clear communication. Maintained accurate records, escalated issues when needed, and supported service improvement through feedback collection—demonstrating strong problem-solving, organization, and attention to detail.

Owesa Osea

Personal Assistant & Appointment Setter | 2023-2024

Managed scheduling, inbox coordination, and appointment setting to ensure smooth daily operations. Supported campaign activities by organizing events, conducting research, drafting materials, and coordinating communications with stakeholders. Maintained confidentiality, ensured calendar accuracy, and followed up on meetings and commitments.

Allstate Insurance Agency

Telemarketer / Cold Caller | 2021–2022

Handled high-volume outbound calling, maintained accurate CRM records, scheduled appointments, and ensured compliance with regulatory requirements. Demonstrated strong organization, attention to detail, and communication skills while managing lead data, follow-ups, and call documentation.

Key Achievements

Professional Impact

✓ Supported executives and teams by maintaining organized calendars, documents, and meeting records, ensuring smooth day-to-day operations

✓ Consistently produced clear, well-formatted reports, memos, and survey documents used for internal review and decision support

✓ Maintained accurate meeting minutes and follow-up notes, helping teams track action items and deadline

Operational Excellence

✓ Assisted in research coordination by organizing data and documentation for ongoing studies and internal projects

✓ Demonstrated reliability across multiple roles requiring confidentiality, attention to detail, and time-sensitive support

✓ Built trust through consistent delivery and professional discretion in handling sensitive information

How I Work

My Work Approach

✓ I start by clarifying priorities and deadlines to ensure tasks align with executive and team needs

✓ I organize work using structured files, calendars, and clear documentation to avoid missed details

✓ I communicate proactively, providing updates and confirmations when tasks are completed or require follow-up

✓ I maintain accuracy and consistency in documents, schedules, and records

✓ I handle sensitive information with discretion and follow established processes

Let's Connect

Interested in working together? I'm available for Executive Assistant and Virtual Assistant roles supporting individuals or teams who value organization, reliability, and clear communication.

📞 09991861586 | ✉ [email protected]

Feel free to reach out to discuss how I can support your operations.